Trace money movement from business event to ledger.
Definite relates billing, payment, settlement, spend, and ledger records so finance can compare what every source says happened.
It does not initiate payments or post entries. The configured workflow rule decides whether a compared item proceeds, requires approval, or remains unresolved.
One event, records across six stages
- 01SubscriptionSource record
- 02InvoiceSource record
- 03PaymentSource record
- 04SettlementSource record
- 05FeesSource record
- 06Ledger entrySource record
Compare what each connected source says happened.
Definite maps the fields that describe the same event, then keeps every candidate value and source attached when records disagree.
Identifiers
Which records describe the same event
Dates
When each system says it occurred
Statuses
How each system classifies its state
Values
What each source records for the amount
The selected rule determines the next step.
Keep disagreement explicit until the selected rule supports a result.
A workflow can use source priority, majority agreement across aligned sources, exact or unique-match requirements, thresholds, or mandatory review. No one policy is applied universally.
- Finding
- Value conflict
- Configured action
- Apply the customer-selected workflow rule
- Result
- Proceed, require review, or remain unresolved
- Finding
- Unmatched record
- Configured action
- Keep the missing relationship explicit
- Result
- Unresolved until the rule has enough support
- Finding
- Approval required
- Configured action
- Route the compared records to an authorized reviewer
- Result
- Record the approval or override with the result
When a workflow depends on a core banking platform or an internal legacy system, Definite can build the scoped connection during implementation.
Stripe
Ramp · BILL · Brex · Coupa
Show us where the record trail breaks.
Show us the workflow