Reconcile the same number with a rule finance can inspect.
Definite maps records from the systems behind a reconciliation into a shared ontology. Models can propose matches and explanations, while deterministic rules configured for the workflow decide whether a value can proceed, stays unresolved, or requires approval.
Bring one reconciliation$248,000
$252,000
$252,000
Two aligned sources agree. This workflow requires review before the working value can proceed.
$252,000
First align what the number means.
A matching label is not enough. Definite relates each record to the same financial context before a configured rule compares its value.
Candidate values keep their source lineage. Mapping them does not change the records in the connected systems.
Then apply the rule your workflow requires.
A workflow can prioritize a designated source, require agreement, use a threshold, or require review. If the selected rule cannot support one answer, the item stays unresolved.
- Source priority
- Majority agreement
- Exact or unique match
- Threshold
- Mandatory review
| Source or item | Detail | Value | State |
|---|---|---|---|
| ERP | Invoice INV-2048 total differs from the other aligned sources | $248,000 | OUTLIER |
| CRM | Invoice INV-2048 total agrees with the warehouse value | $252,000 | CORROBORATES |
| Warehouse | Invoice INV-2048 total agrees with the CRM value | $252,000 | CORROBORATES |
Definite first aligns the entity, period, currency, and definition so finance can compare like-for-like values with their source lineage intact.
| Source or item | Detail | Value | State |
|---|---|---|---|
| INV-2048 | Majority rule selected: two of three aligned sources corroborate | $252,000 | PROVISIONAL |
This illustrative workflow uses majority agreement across aligned sources. That selected policy produces $252,000 provisionally while the $248,000 ERP value remains visible as an unresolved mismatch.
| Source or item | Detail | Value | State |
|---|---|---|---|
| INV-2048 | Confirm the proposal or choose another source value | $252,000 | AWAITING REVIEW |
The reviewer can confirm the proposed value or select the ERP value instead. That decision is made in Definite and does not overwrite any source system.
Every result keeps its sources, rule, and decision.
The record follows one reconciliation item from its candidate values through the selected policy and any required review.
Source records
Every candidate value retains its originating system, record, and field.
Mapped meaning
Entities, periods, currencies, accounts, and definitions remain attached.
Rule and parameters
The configured policy that produced or withheld a working value is recorded.
Review decision
Required approvals and overrides stay with the result for reproduction.
Stored inputs, mappings, rules, parameters, and review decisions remain attached so the result can be reproduced and inspected.
Bring one reconciliation that depends on more than one system.
We map the sources, definitions, matching rules, and review path around your systems.
Show us the reconciliation